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Purchase Ledger Administrator (REF: OP1257)

Role Summary

Reporting to the Purchase Ledger Supervisor, the Purchase Ledger Administrator is responsible for processing supplier invoices in a timely manner, matching invoices to Purchase Orders where appropriate and ensuring that invoices are coded correctly and paid on time.

Main Duties and Responsibilities

The Purchase Ledger Administrator will be expected to perform any of the following tasks:

  • Process circa 300 invoices per week, matching to Purchase Orders
  • Ensure that the correct VAT rate is applied
  • Process credit notes
  • Set up new supplier accounts and maintain existing supplier account details
  • Ensure invoices are approved within company policy and the Delegation of Authority (DOA)
  • Reconcile supplier statements as required and resolve any resulting queries
  • Resolve supplier invoice queries promptly and accurately
  • Respond to supplier chase letters/final demands in a timely manner
  • Prepare and schedule supplier payment runs
  • Support other members of the Finance team according to business needs

Role type: Administration

Location: Redditch

Experience, skills and knowledge required for the role

  • Accounts Payable experience
  • AAT (studying or qualified) preferable but not essential
  • Statement reconciliation experience
  • Strong interpersonal and communications skills - verbal & written
  • Attention to detail, organised and methodical approach
  • A completer / finisher
  • A team player

IT skills:

  •  Intermediate Excel Skills – including pivot tables and VLookups
  • Experience of Sage 200 preferable but not essential


Key Performance Indicators

The principal success measures of the role include:

  • Timely processing of invoices – including accurate coding
  • All Invoices are approved in line with DOA
  • Management of AP email inboxes – target 72 hours to process invoices or reply
  • Supplier Statement reconciliations completed to target
  • Excellent supplier and stakeholder relationships


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